Ed’s Top Tips: Tip 2 – Backing Up Your Business Files

Ed Goodman, business mentor, author and co-founder of Cambridge Business Lounge, presents Ed’s Top Tips – a series of short and useful guides for starting and running a business.

In tip 2, Ed focuses on the importance of backing up your business files.

What’s the most effective way you use to backup your files? Do you use an external hard drive or cloud based storage like Google Drive or Onedrive?

Let us know your experiences with backing up your data in the comments below, or tweet us including the hashtag #EdsTopTips

The Start-Up A-Z: Dangers of Disappearing Data

The process of starting a business means that you’re going to collect a considerable amount of data.

D - DataInformation that will include your business plan, contact information, forecasts, reports, designs, images and more. In fact, you’re likely to create more data during the set up stage of your business, than at any other time during the first 12 months. And while some of this will be automatically stored in the cloud, how much of your personal and private information that you have right now…isn’t?

Now, here’s a story courtesy of Neil Hamilton-Meikle, Business Development Manager at Safebox

Sunburn in Cyprus – lost forever.

So you’re a new business, you’re eager, bursting with ideas and enthusiasm, you have clients on board, suppliers, you’ve done the marketing and even the bank manager thinks you’re onto a winner; its all looking very positive.

Right, off you go then, oh watch for that printer cable on the floor……

As you break your fall whilst failing to remain composed, you see your laptop, which until just a few moments ago was tucked safely under your arm, spinning away into the distance, its date with the floor at speed confirmed. You scamper over to it and cradle it in your arms as if it were an injured child, but as laptops and gravity don’t mix to well, sadly the last few moments of life slip away. The hard drive stops beating, death has taken its grip.

Your thoughts suddenly leap to the loss of that rather amusing wallpaper picture you had of you on the beach in Cyprus with the amusing sunburn. But don’t worry, you had everything backed up, I mean who is this day and age would be daft enough to have their entire business on only one device with no back up. I mean really?

Oh!

This story isn’t as far fetched as it may appear. Only last year when I was working from home, I walked up the stairs with an open laptop and a cup of coffee. Well, you can imagine what happened when I tripped up the last step. It’s not just accidents that are a risk either. A few years ago when I was working for a major High St bank, a customer told me of her painful experience:

We had a break in and all 7 desktops were stolen. I had no choice but to shut down and start again as I just didn’t think it would happen to us

KTS Computers even states on their website that “Statistically, a hard drive crashes every 15 seconds and 60% of businesses who lose their data go bankrupt within 6 months”

The common responses when suggesting data back up are:

“I’m too busy to back up”
“I do it at the end of each month”
“It won’t happen to me”
“I don’t know how”

My answers to those are: Read Neil’s story, That’s not often enough, and It might and that’s a good enough reason”

On the last point, the ways to back up are on CD, USB Drive, External Hard Drive and the easiest and most cost effective of them all, online. The system I use it I-Sure which is just £2.75 per month and backs up everything for me daily without me having to do anything.

Now you’ve read this article, act on it before it’s too late and as Neil says “Treat your business data as you do your family photos, which are probably on CD, data stick, laptop, phone, etc. Just as your business data should be.”

How do you back up and what would you recommend? If you’re not, what’s stopping you? What support do you need? Email your comments and thoughts to info@cambridgebusinesslounge.com.